Administrative Assistant – CDC OPIQ Project

About the role

The Administrative Assistant provides office and administrative support for the CDC-funded 5-year OPIQ project, which focuses on HIV and HIV/TB programmes in South Africa. The post reports to the Finance and Administration Director and covers logistics, procurement, office upkeep and some human resources support.

Key responsibilities

• Keep office equipment and furniture in order and clean, and manage office upkeep and space requirements
• Maintain the office inventory log and help with the annual physical verification of inventory with the director
• Help prepare training rooms, chairs and tables for meetings, trainings and workshops
• Manage office supplies inventory and the distribution of mail and packages
• Assist with clerical work such as copying, document preparation and HR-related tasks
• Scan vouchers and upload them to the URC shared drive
• Organise logistics for office staff, travel, events and procurement, and support daily financial and administrative operations

Required profile

• Bachelor's degree in management, administration or a related field
• At least 2 years of administrative and logistical experience
• Fluent written and spoken English
• Excellent organisational skills, good interpersonal and team-building skills, and attention to detail

Required skills

• Knowledge of MS Office
• Knowledge of telephone protocols