Administration Clerk

About the role

The Secretariat for Police Service is recruiting an Administration Clerk for its Civilian Secretariat, based in Pretoria. The position covers general clerical support, supply chain and procurement assistance, and administrative record keeping. Applications close on 8 April 2022.

Key responsibilities

• Provide general clerical support: record, organise, store, capture and retrieve correspondence and data, and keep the incoming and outgoing register.
• Update registers and statistics, handle routine enquiries, make photocopies and receive or send faxes.
• Distribute documents and packages to stakeholders and maintain the filing system.
• Type basic letters and other correspondence when required.
• Provide supply chain clerical support: liaise on procurement of goods and services, obtain quotations and complete procurement forms for standard office items.
• Control stock of office stationery and keep the asset register.
• Maintain the leave register, personnel records and attendance register.
• Arrange travel and accommodation, capture and update expenditure, and check the correctness of officials' travel claims.
• Perform ad hoc duties as delegated.

Required profile

• Grade 12 certificate or relevant qualification.
• Knowledge of clerical duties and ability to use a computer.
• Understanding of the legislative framework governing the Public Service.
• Written and verbal communication skills, problem analysis and decision-making.
• Confidentiality, ability to work under pressure, planning and organising skills.

Applications must be made using the prescribed Z83 application form, accompanied by a detailed CV and copies of qualifications, ID and licence; shortlisted candidates will be asked for certified documents. All posts are based in Pretoria, and preference is given to youth, people with disabilities and women.