Admin Assistant

About the role

We are looking for a dedicated Administrative Assistant to support our Johannesburg office. The role focuses on cash sales management, banking, customer service and document control within a fast‑moving aluminium extrusion business.

Key responsibilities

• Manage cash sales, allocations, cash reconciliations, banking and related reporting.
• Confirm payments with the bank and control release of cash sales to avoid unpaid goods distribution.
• Oversee receipts, invoices, proof of delivery, trip sheets and credit notes.
• Provide excellent customer service, handling account queries promptly.
• Follow standard operating procedures and maintain housekeeping, security and safety standards.
• Communicate regularly with customers about account status.
• Maintain general filing and assist with management reports and cost management functions.
• Coordinate invoice release to ensure efficient deliveries and collections.
• Answer telephone calls courteously and forward messages as needed.
• Participate in stock‑take processes, including preparation, physical counting and overtime work.
• Support mini‑business team leaders with administrative tasks.
• Contribute to the continuous improvement program (20 Keys) and report any suspicious activities.

Required profile

• Detail‑oriented with strong organisational abilities.
• Flexible working hours and willingness to work weekends during stock‑takes.
• Ability to thrive in a fast‑paced environment.
• Good communication skills and customer‑focused attitude.

Required skills

• Cash handling and bank reconciliation.
• Document control and invoice processing.