Receptionist / Administrator

About the role

A national healthcare organisation operating in the medical devices and surgical equipment sector is seeking a Receptionist / Administrator for its Kempton Park office. Reporting to the Operations Manager, you will be the professional first point of contact for clients, suppliers and staff while providing essential administrative support to ensure smooth daily operations.

Key responsibilities

• Manage the reception area and switchboard, greeting visitors and handling calls professionally.
• Direct and assist clients, suppliers and visitors, ensuring a welcoming environment.
• Process incoming and outgoing correspondence, including mail, courier services and email.
• Maintain a tidy and presentable reception space.
• Schedule meetings, manage room bookings and coordinate calendars.
• Perform general administrative tasks such as filing, scanning, document control and record keeping.
• Monitor and replenish office supplies and stationery.
• Support various departments with ad‑hoc administrative duties while maintaining confidentiality of company information.

Required profile

• Matric / Grade 12 qualification (essential).
• 3–5 years of experience in a receptionist or administrative role.
• Strong communication, interpersonal and telephone etiquette skills.
• Highly organised, detail‑oriented and able to multitask under pressure.
• Reliable, professional and discreet.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.