Personal Assistant to Senior Director

About the role

The Stellenbosch Business School is looking for a highly organised, professional and discreet Personal Assistant to provide comprehensive executive support to the Senior Director. The role ensures the efficient functioning of the Director’s office and supports governance, strategic initiatives and stakeholder engagement across the Stellenbosch and Bellville Park campuses.

Key responsibilities

• Manage complex diary, coordinate meetings, handle correspondence and arrange travel for the Senior Director.
• Prepare agendas, documentation and minutes for governance bodies and executive committees, track actions and ensure compliance.
• Support financial administration by processing procurement requests, travel claims and maintaining expenditure records.
• Coordinate recruitment and HR administration, including advertising, interview logistics and appointment documentation.
• Organise logistical arrangements for international accreditation visits, liaising with bodies and providing on‑site support.
• Maintain effective relationships with internal and external stakeholders while handling confidential information with utmost discretion.
• Provide general administrative and operational support for executive events, meetings and ad‑hoc activities.

Required profile

• Bachelor’s degree (NQF 7) in business administration, management, public administration or related field, OR at least seven years’ executive‑level administrative experience.
• Experience in a higher‑education or business‑school environment is preferred.
• Excellent organisational, planning and communication skills with strong attention to detail.
• Ability to manage multiple competing priorities, work independently and exercise sound judgement.
• High levels of professionalism, integrity, discretion and proactive service orientation.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams