Executive Assistant

About the role

Viva is looking for a proactive Executive Assistant to support a fast‑moving startup executive. This fully remote position serves Latin America and offers a stable, growth‑focused environment.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, create SOPs, maintain documentation, and coordinate projects.

Required profile

• 2+ years experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or similar role.
• Fluent English (C1 level) – written and spoken.
• Demonstrated tenure of at least two years in a relevant position.
• Comfortable with Google Workspace, Slack, Notion and enthusiastic about AI tools.
• Proactive mindset, able to work independently without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI assistants, automation platforms)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• 100% remote work forever, with clear growth paths to Senior EA, CSM, or Chief of Staff.
• Strong company culture – 4.7/5 rating on Glassdoor.