Payment Supervisor – Creditors & Vendor Management

About the role

We are looking for a Payment Supervisor to lead and optimise the end‑to‑end creditors and payment function for our mining operations. The role ensures accurate invoice processing, timely vendor payments and strong vendor relationships while maintaining compliance with company policies.

Key responsibilities

• Audit supplier invoices for completeness, accuracy, approvals, pricing, VAT and supporting documentation, achieving 100 % audit accuracy.
• Capture and monitor supplier discounts, rebates and negotiated payment terms, ensuring timely claim of all applicable discounts.
• Process vendor payments in line with approved terms, prepare payment batches and advices, and reconcile payments against vendor statements.
• Supervise the creditors team, monitor performance against service standards, and provide guidance and feedback.
• Liaise with vendors on account queries, payment issues and credit limits to maintain positive relationships.
• Maintain the vendor master database in ERP/SAP, overseeing onboarding, updates and approvals.
• Prepare consolidated monthly payment schedules for all entities and circulate for approval by the 25th of each month.
• Control vendor ageing, ensuring balances do not exceed 30 days unless approved, and produce ageing reports.
• Track invoice processing and payment turnaround times, aiming for a cycle of less than two working days.
• Monitor purchase approval (PA) processing, report delays and escalate long‑standing approvals.
• Complete monthly vendor reconciliations accurately and ensure zero unresolved balances.
• Guarantee payment advices are accurate and compliant with approved reconciliations.

Required profile

• Proven experience in accounts payable, creditors or payment supervision.
• Strong analytical mindset with a focus on accuracy and compliance.
• Ability to lead a team, monitor performance and provide constructive feedback.
• Excellent communication skills for vendor and internal stakeholder interaction.
• Detail‑oriented approach to audit invoices and manage vendor data.

Required skills

• SAP (or equivalent ERP system) – vendor master and payment modules.
• Invoice auditing and VAT knowledge.
• Vendor relationship management.