Legal Secretary – Support Advocates

About the role

Our client, a respected firm in the legal sector, is seeking a Legal Secretary to provide comprehensive administrative support to a team of advocates. The role involves managing court‑related documentation, handling billing processes, and ensuring smooth day‑to‑day operations within the chambers.

Key responsibilities

• Draft, type, format and amend pleadings, affidavits, notices, heads of argument and other court documents.
• Screen calls, manage messages and liaise professionally with attorneys, clients, courts and service providers.
• Maintain diaries, schedule consultations, court dates and deadlines, and coordinate meetings.
• Capture time entries, generate invoices, process fee finalisation and support collections.
• Allocate disbursements, assist with fee recovery and prepare court bundles.
• Arrange business travel, accommodation and itineraries.
• Archive, retrieve and ensure professional presentation of all legal files.

Required profile

• Matric (Grade 12) with a Secretarial Diploma or Legal Secretarial qualification.
• 4–6 years of experience in a legal secretarial or executive PA role supporting senior legal professionals.
• Proven ability to draft, proofread and format legal documents accurately.
• Experience with dictaphone typing and legal billing procedures.

Required skills

• Proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
• Experience using QuickBooks for time‑entry capture and invoicing.
• Dictaphone typing competency.