Executive Assistant (Remote)

About the role

We are looking for an experienced Executive Assistant to support the CEO of a fast‑growing digital marketing and web development agency. This fully remote position requires a proactive, detail‑oriented professional who can thrive in a fast‑paced environment and manage the CEO’s day‑to‑day operations efficiently.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Prepare reports, presentations, meeting agendas, and follow‑up action items.
• Assist in project coordination, tracking progress across teams to meet deadlines.
• Handle inbox management, prioritize emails, and draft responses.
• Coordinate and lead internal meetings, documenting and completing action items.
• Create and maintain SOPs, workflows, and internal documentation.
• Identify inefficiencies and implement operational improvements.
• Support hiring, onboarding, and team coordination across time zones.
• Perform ad‑hoc administrative tasks to free the CEO from routine operational work.

Required profile

• 3+ years of experience as an Executive Assistant or similar role supporting senior leadership or a CEO.
• Experience working in a digital marketing or web development agency.
• Strong project coordination and organizational abilities.
• Exceptional written and verbal communication skills.
• Highly proactive, detail‑oriented, and able to work independently in a remote setting.
• US work experience is required.

Required skills

• ClickUp
• Asana
• Monday.com
• Notion
• Google Workspace