Executive Assistant (Remote, Full-Time Contractor)

About the role

We are seeking a proactive Executive Assistant to support founders, CEOs, and senior leaders of fast‑growing startups. This fully remote, full‑time contractor position will serve as the operational backbone, handling calendars, communications, and workflow automation so executives can focus on strategy and growth.

Key responsibilities

• Manage executive calendars, inboxes, and task lists to achieve maximum productivity and aim for inbox zero.
• Draft, proofread, and send professional internal and external communications on behalf of leadership.
• Prepare meeting briefs, agendas, and follow‑ups, ensuring executives are context‑ready for every discussion.
• Coordinate meetings across multiple time zones with internal and external stakeholders.
• Track deadlines, commitments, and action items, closing 90%+ of delegated items within 48 hours.
• Maintain oversight of ongoing projects and ensure on‑time delivery.
• Build and refine operational systems and workflows, leveraging automation to improve efficiency.

Required profile

• Excellent written and spoken English communication skills.
• Proven experience supporting senior executives in a fast‑paced environment.
• High level of autonomy, trustworthiness, and ability to anticipate needs.
• Flexibility to work according to US time zones and adapt to client preferences.

Required skills

What we offer

• Opportunity to work with top‑tier US and EU startups backed by leading investors.
• Potential to grow into Chief‑of‑Staff‑level responsibilities.
• Fully remote work arrangement with flexible scheduling.