Transfer Secretary – Mortgage Conveyancing

About the role

We are looking for an experienced Transfer Secretary to join a well‑established law firm specialising in mortgage‑related conveyancing. The successful candidate will manage transfer files from inception through to registration, ensuring compliance with all legal and regulatory requirements.

Key responsibilities

• Handle mortgage‑related transfers, including bond registrations and liaison with financial institutions.
• Manage transfer files independently from start to registration.
• Draft and prepare transfer documentation, ensuring accuracy and legal compliance.
• Maintain compliance with FICA regulations and Deeds Office procedures.
• Utilise conveyancing software such as Lexis Nexis or GhostPractice and MS Office for efficient file management.
• Communicate effectively with clients, banks and third parties throughout the transfer process.

Required profile

• 3–5 years’ experience as a Transfer Secretary within a conveyancing environment.
• Strong knowledge of Deeds Office procedures and mortgage‑related transfer processes.
• Ability to work accurately under pressure and manage multiple matters simultaneously.
• Excellent organisational skills and attention to detail.
• Proven ability to work both independently and as part of a team.

Required skills

• Proficiency in conveyancing systems (Lexis Nexis, GhostPractice or similar).
• Advanced use of MS Office.
• FICA compliance and related regulatory processes.