Sr. Executive Assistant

About the role

The client, a multi‑business owner in the fitness and martial‑arts sector, is looking for a senior executive assistant to provide both personal and business support across several ventures. This fast‑paced, relationship‑driven environment requires a proactive partner who can handle scheduling, communications, and operational tasks with urgency and professionalism.

Key responsibilities

• Manage calendars, appointments, and scheduling for multiple businesses and personal commitments.
• Conduct daily email sweeps, prioritize inboxes, and draft professional communications.
• Coordinate travel arrangements, accommodations, and itineraries according to client preferences.
• Assist with personal administrative tasks such as reminders, online purchases, and appointment scheduling.
• Maintain organized records, notes, documents, and task‑tracking systems.
• Support administrative functions for martial‑arts school operations and special events, including tournament preparation.
• Help coordinate projects, follow‑ups, and operational priorities across all business ventures.
• Manage CRM data and ensure accurate records within internal systems.

Required profile

• Highly organized, detail‑oriented, and able to work independently with minimal supervision.
• Excellent written and verbal communication skills in English.
• Ability to make quick judgment calls in a dynamic environment.
• Strong sense of urgency combined with a collaborative, warm attitude.

Required skills

• Proficiency with standard office software (email, calendar, document management).
• Experience managing CRM systems and maintaining accurate records.