Site Clerk – Administration & HR Support

About the role

The Site Clerk is responsible for running the administration office on a specific site, ensuring that all administrative, HR, and stock‑management activities are carried out efficiently, safely and in line with company policies.

Key responsibilities

• Provide end‑to‑end HR policy and procedure support for the division.
• Process purchase requisitions, verify contracts and approve orders.
• Receive and verify goods and services against delivery notes and outstanding orders.
• Manage site stock (diesel, PPE, stores) and maintain accurate records.
• Back up the site database and ensure proper housekeeping of the office.
• Liaise between the Site Administrator, Contract Manager, wage office and HR department.
• Compile monthly HR reports and maintain personnel files for wage employees.
• Administer leave, wage time‑books, and handle wage queries.
• Coordinate sign‑on and sign‑off procedures for new and departing wage employees.
• Promote a positive image of the site office and maintain client relationships.

Required profile

• Experience in site administration or office management.
• Familiarity with HR administration, payroll processing and personnel record keeping.
• Ability to manage stock inventories and verify deliveries.
• Strong organisational skills and attention to detail.
• Good communication skills for liaising with multiple internal stakeholders.

Required skills