Senior Office Administrator

About the role

An established international company with local operations in Boksburg, South Africa, is looking for a highly organised, proactive and detail‑oriented Senior Administrator to join their team. The role provides essential administrative support across the business, working closely with management, clients, suppliers and internal teams.

Key responsibilities

• Manage day‑to‑day office administration, filing and record‑keeping
• Provide administrative and reporting support to management
• Assist with HR administration, records and payroll inputs
• Capture incoming supplier materials and maintain accurate system records
• Manage proof of delivery, goods‑received and logistics documentation
• Process and allocate courier and logistics documentation
• Assist with client queries and after‑sales administration
• Prepare quotations, proformas and sales documentation
• Maintain quotation records and follow up on outstanding quotations
• Upload and maintain documents on relevant systems
• Ensure all documentation is accurate, complete and up to date
• Assist with general office and operational requirements as needed

Required profile

• National Diploma or Degree in Business Administration, Office Management or related field
• 2–3 years’ experience in office or HR administration
• Experience with HRIS or payroll systems
• Knowledge of South African labour legislation (BCEA, Employment Equity, SDL)
• Experience with Skills Development and Employment Equity reporting
• Strong MS Office skills, particularly Excel, Word and Outlook
• Excellent organisational and administrative abilities
• Exceptional attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Professional, reliable and proactive approach
• Ability to handle confidential information with discretion and integrity
• HR or Payroll Administration qualification (advantageous)
• Previous experience in a client‑facing or consulting environment

Required skills

• MS Office (Excel, Word, Outlook)
• HRIS
• Payroll systems