Senior Management Assistant – Enrolment & Student Administration

About the role

The University of Pretoria is seeking a Senior Management Assistant to provide high‑level administrative, financial and secretarial support to the Director, Deputy Directors and staff of the Department of Enrolment and Student Administration (DESA). The role ensures smooth daily operations, effective communication and reliable coordination of meetings, travel and events.

Key responsibilities

• Manage the Director’s diary, schedule meetings for Deputy Directors and DESA staff, and coordinate boardroom usage.
• Screen and respond to calls, emails and enquiries addressed to the Director.
• Receive, review and forward contracts, budgets and statements for approval.
• Handle student queries and complaints directed to the Director, ensuring timely follow‑up.
• Maintain and distribute staff contact lists, electronic address books and other data repositories.
• Draft, compile and circulate notifications, invitations, letters and other official documents.
• Oversee filing of correspondence, policies, contracts and reports in both paper and electronic systems.
• Provide administrative support for committees, including venue setup, AV equipment, catering and minute taking.
• Coordinate travel arrangements for the Director and Deputy Directors for conferences and meetings.
• Plan and execute events hosted by the Director, such as year‑end functions and team‑building activities.

Required profile

• Proven experience in high‑level administrative or secretarial roles within a large organisation.
• Strong organisational skills with the ability to manage multiple diaries and schedules simultaneously.
• Excellent written and verbal communication skills for drafting official correspondence.
• Attention to detail in handling contracts, budgets and confidential information.
• Ability to work autonomously while providing reliable support to senior management.

Required skills