Senior Legal Secretary / Personal Assistant to Director

About the role

Our client, a boutique law firm based in Rosebank, Johannesburg, is seeking a dedicated Senior Legal Secretary who will also serve as Personal Assistant to the Managing Director. The role provides high‑level administrative and legal support to ensure the smooth operation of the director’s practice.

Key responsibilities

• Maintain the Managing Director’s diary and arrange travel logistics.
• Schedule internal team meetings, prepare agendas and produce minutes as required.
• Liaise with clients and coordinate conference registrations.
• Handle bookkeeping tasks, including billing, invoicing and use of AJS software.
• Oversee document management and general practice administration.
• Prepare and distribute meeting agendas and follow‑up actions.
• Assist with legal collections and compliance documentation.
• Coordinate internal communications and ensure timely distribution of legal correspondence.

Required profile

• Diploma or certificate in office administration or paralegal studies.
• Minimum of five years’ experience in a legal environment.
• Proficiency with Microsoft Office, LexisNexis and scheduling software.
• Solid understanding of legal principles, compliance, corporate governance, legal collections and litigation processes.
• Familiarity with legal terminology and document interpretation.
• Experience in document management and general practice management.

Required skills

• Microsoft Office
• LexisNexis
• AJS (billing and invoicing software)
• Scheduling software
• Document management systems