Senior Executive Assistant

About the role

The client is a high‑level innovation and cultural strategy consulting firm seeking a senior‑level Executive Virtual Assistant to act as the founder’s strategic right‑hand. This remote, full‑time position requires flawless English communication and the ability to anticipate needs, protect executive focus, and drive initiatives forward without detailed instructions.

Key responsibilities

• Own the founder’s inbox using a context‑driven, stage‑gated approach, prioritize messages, draft executive‑level responses, and reply on behalf of the founder when appropriate.
• Manage a complex Outlook calendar, protect deep‑work time, evaluate meeting value, and resolve conflicts proactively.
• Anticipate preparation needs, decision points, and scheduling risks before they arise.
• Lead onboarding and workflow design, establish communication norms, and implement operating rhythms.
• Identify operational gaps and design independent solutions to improve efficiency.
• Own recurring and ad‑hoc initiatives, track progress, coordinate stakeholders, and ensure completion.
• Leverage AI tools to streamline workflows and enhance executive productivity.
• Draft and manage high‑stakes communications, representing the executive professionally.

Required profile

• Senior‑level professional with executive judgment and a high sense of urgency.
• Critical thinker with strong professional presence and confidence to guide workflows.
• Ability to work independently, anticipate needs, and take ownership of outcomes.
• Fluent English – must speak and write exclusively in English during the shift.
• Comfortable operating in a fast‑paced, high‑pressure environment.

Required skills

• Microsoft Outlook (calendar and email management)
• AI productivity tools (e.g., AI‑assisted drafting, automation)

What we offer

• Remote work with a schedule aligned to EST (9 am‑5 pm).
• Full‑time engagement with a competitive hourly rate of $8‑$10 USD.
• Opportunity to partner directly with a global founder and influence strategic initiatives.