Secretariat Administrator (12-Month Contract) - Johannesburg

About the role

The Secretariat Administrator provides administrative and secretariat support to the Executive Committee (EXCO) and its committees, ensuring the effective functioning of governance, decision-making and reporting processes. The position is based in JHB North, Johannesburg, on a 12-month contract, with market-related salary.

Key responsibilities

• Coordinate the scheduling and logistics of EXCO and committee meetings, including annual meeting calendars, agendas, meeting packs and supporting documents.
• Attend meetings, record proceedings, prepare minutes, capture resolutions and decisions, and maintain a resolutions register and action-item tracker.
• Maintain electronic and physical records of EXCO and committee documents, keeping them safe and confidential.
• Track implementation of resolutions, follow up with business units on outstanding actions, and prepare status reports and dashboards.
• Liaise with executive management, committee members and stakeholders, and coordinate the submission of reports and documentation.
• Support governance compliance, including governance registers, approved processes and reporting requirements.

Required profile

• B.A. degree; CIS qualification is advantageous.
• At least three years of secretariat experience in a similar role.
• Experience in the ICT sector and in a similar industry is an added advantage.

Required skills

• Advanced computer literacy with MS Office Suite.
• Knowledge of PFMA, the Companies Act and King III.
• Knowledge of corporate governance protocol in the public sector.