Sales & CRM Virtual Assistant

About the role

A business brokerage that helps clients buy and sell businesses is looking for a Sales & CRM Virtual Assistant. This is a remote, independent contractor position providing administrative and marketing support, with about 4 hours per day (up to 20 hours per week) depending on business needs. The goal is to grow the organisation and engage prospects through structured email and telephone outreach, marketing campaigns and reliable operational support.

Key responsibilities

• Cold calling and direct outreach to find and qualify buyers and sellers, keeping an active pipeline and passing qualified prospects to the advisory team.
• Run email outreach sequences, manage follow-ups, track response rates and nurture long-term client relationships.
• Set up, launch and monitor ad-hoc marketing campaigns, track their performance and adjust them to improve results.
• Keep records of client interactions, campaign data and lead statuses, and handle ad-hoc administrative tasks and documentation.
• Use HubSpot to track contacts, pipeline stages and outreach logs, and use Outlook, Teams and Microsoft Office for communication, scheduling and reporting.

Required profile

• Proven experience running structured email outreach and managing marketing campaigns.
• Background in sales prospecting, cold calling and lead qualification.
• Strong organisational skills, attention to detail and excellent written and spoken English.
• Self-motivated and able to work independently remotely.

Required skills

• HubSpot (CRM and pipeline tracking)
• Microsoft Outlook, Microsoft Teams and Microsoft Office (Word, Excel, PowerPoint)
• Specialist email outreach and marketing platforms