Receptionist & Administrator – Fixed‑Term (6 months)

About the role

This 6‑month fixed‑term position supports the front‑line reception, switchboard and general office administration for Old Mutual’s Menlyn office in Pretoria. The role combines client‑facing duties with internal support, ensuring smooth daily operations and a professional first impression.

Key responsibilities

• Answer and route incoming calls, place outgoing calls on request and log international calls.
• Take accurate messages, resolve basic queries and produce switchboard reports.
• Manage travel bookings (flights, accommodation, transport) and order stationery and kitchen supplies.
• Maintain administrative records, generate monthly statistics and log maintenance requests.
• Assist team members with catering, room set‑up and access‑control tasks.
• Lead first‑aiders and emergency wardens, investigate health‑and‑safety issues and coordinate incident‑reporting training.
• Deliver service excellence through proactive, self‑started actions.

Required profile

• Matric and tertiary qualification in Office Administration or a related field.
• Minimum 3 years front‑face reception and administration experience.
• Strong switchboard etiquette and excellent command of English and Afrikaans.
• Professional appearance, ability to work under pressure and strong time‑management skills.
• Own transport and Oracle proficiency are advantageous.

Required skills

• Oracle (advantageous)
• Database administration
• Desktop publishing
• Network administration
• Office systems
• Management reporting
• Resource scheduling
• Computer literacy