Property Portfolio Manager

About the role

We are seeking a proactive and highly organised Property Portfolio Manager to oversee a portfolio of Sectional Title Schemes and Homeowners Associations. The role requires strong knowledge of community scheme legislation and the ability to manage administrative, financial and maintenance duties with professionalism.

Key responsibilities

• Manage a portfolio of Sectional Title Schemes and Homeowners Associations, handling all correspondence with trustees, owners and service providers.
• Prepare and distribute notices, agendas, statutory records and maintain accurate scheme files and digital records.
• Ensure compliance with the Sectional Titles Schemes Management Act, CSOS and related legislation, including preparation of annual returns.
• Facilitate trustee meetings, AGMs and SGMs, compile minutes and track action items.
• Review monthly management reports, draft annual budgets, monitor levy collections and oversee debt recovery.
• Process maintenance requests, insurance claims and contractor quotations, and manage preventative maintenance schedules.
• Build strong relationships with trustees, owners, contractors and residents, providing guidance on governance and mediating complaints.

Required profile

• Experience in property portfolio or sectional title management.
• Sectional Title qualification (e.g., Paddocks, UCT) – advantageous.
• Valid driver’s licence and reliable transport.

Required skills

• Strong knowledge of STSMA, CSOS and community scheme governance.
• Financial literacy and budgeting ability.
• Proficiency in property management systems.