Project Manager / Executive Assistant (AN 120)

About the role

Our client, a leading architectural and design practice, is seeking a versatile professional to combine project management and executive assistance duties. The role supports the Managing Director and the construction/property development teams, ensuring smooth communication and efficient administration across a range of luxury residential and commercial projects.

Key responsibilities

• Manage client communication, correspondence, emails, WhatsApp messages and stakeholder follow‑ups.
• Prepare client proposals, presentations, presentation decks and supporting documentation.
• Coordinate client and site meetings, produce meeting minutes and track action items.
• Assist with new business development, including networking, opportunity identification, proposal preparation, fee structuring and negotiation support.
• Provide project administration and coordination within construction and property development departments.
• Handle project‑related documentation, payment follow‑ups, procurement processes and supplier communication.
• Facilitate communication between clients, suppliers, contractors and internal teams.
• Offer administrative and operational support to the Managing Director to ensure efficient daily business operations.

Required profile

• Proven experience managing client communications and stakeholder follow‑ups.
• Experience preparing proposals, presentations and supporting documentation.
• Background in project administration within construction or property development.
• Ability to coordinate meetings, produce accurate minutes and track action points.

Required skills