Project Coordinator

About the role

The Project Coordinator provides administrative, logistical and coordination support to ensure smooth execution of multiple initiatives. Working closely with project managers and stakeholders, the role maintains accurate documentation, tracks tasks, prepares reports and supports governance forums to uphold PMO standards.

Key responsibilities

• Develop project charters, work plans and schedules, defining scope, deliverables and success measures.
• Facilitate scoping and requirements sessions, identify critical paths and adjust plans as needed.
• Lead project kick‑off meetings and coordinate logistics for workshops, planning sessions and roadshows.
• Maintain up‑to‑date records of milestones, risks, issues and dependencies in dashboards or RAID logs.
• Extract data from MS Project and Jira to support performance reporting and create basic visual dashboards.
• Organise project documentation on SharePoint or Teams, ensuring version control and secure handling.
• Maintain stakeholder contact lists, draft updates and respond to routine information requests.
• Identify and propose improvements to administrative processes and tool usage.

Required profile

• Proven experience in project coordination or administration within a PMO environment.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication skills for interacting with diverse stakeholders.
• Attention to detail and ability to ensure data accuracy.

Required skills

• MS Project
• Jira
• SharePoint
• Microsoft Teams