Personal Assistant / Office Administrator

About the role

We are seeking a proactive Personal Assistant/Office Administrator to support a client in the financial services sector. The role ensures a smooth, professional office environment while handling confidential information in a regulated Financial Services Provider (FSP).

Key responsibilities

• Welcome visitors, manage the switchboard, and handle incoming calls and emails.
• Coordinate meeting rooms, visitor access, refreshments, and courier services.
• Maintain executive diaries, prepare correspondence, reports, presentations, and meeting packs.
• Record minutes, track action items, and follow up on outstanding tasks.
• Arrange travel, events, and manage office filing systems including SharePoint.
• Monitor stationery, office supplies, equipment, and maintain employee records.
• Assist with recruitment administration, training records, and FSP compliance documentation.

Required profile

• Minimum 4 years of experience in personal assistant or reception administration roles.
• Experience within an FSP or insurance environment is advantageous.
• Grade 12/Matric with a Business Administration, SDF or RE5 qualification preferred.
• Fluent in English and Afrikaans; additional languages a plus.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Outlook
• Experience with SharePoint

What we offer

• Competitive remuneration of R10 000 per month