Paralegal & Operations Associate

About the role

We are looking for a highly organized Paralegal/Operations Associate to support corporate governance, entity compliance, and legal documentation across multiple business entities. The ideal candidate thrives in fast‑paced, unstructured environments and can bring structure and efficiency to evolving operations.

Key responsibilities

• Manage entity compliance and corporate governance documentation for multiple entities.
• Coordinate and maintain corporate records, filings, and organizational documents.
• Support board and shareholder meetings, preparing agendas, resolutions, and minutes.
• Organize contract databases and operational documentation systems.
• Conduct light contract review and assist in drafting agreements and amendments.
• Ensure documentation accuracy, consistency, and compliance with standards.
• Help build structure and operational processes in a fast‑moving environment.
• Leverage AI tools such as Claude to streamline workflows and improve efficiency.

Required profile

• Experience managing documentation and governance for multiple entities.
• Experience supporting board and shareholder meetings and maintaining minutes.
• Experience with contract review and basic drafting.
• Strong organizational skills and exceptional attention to detail.
• Comfortable operating in fast‑paced, unstructured environments.
• Excellent written and verbal English communication.
• AI literate, with interest in using tools like Claude to improve workflows.
• Ability to work US East Coast business hours as much as possible.

Required skills

• Claude (AI platform)