Operations & Admin Coordinator (Part-Time, Remote)

About the role

A fundraising consultancy and training business serving South African and international clients is looking for a practical, organised Operations & Admin Coordinator. This is a part-time, flexible independent contracting role, fully remote, requiring about 15-20 hours per month depending on workload. It suits someone comfortable with digital tools who can follow processes independently and enjoy taking everyday tasks off the founder's plate.

Key responsibilities

• Financial administration: create and send client invoices, upload expenses and record basic transactions from Stripe, PayPal and SA and UK bank accounts in Zoho Books.
• Client onboarding support: generate contracts from templates on Indy, email clients about required documents and set up shared Google Drive folders.
• Content formatting and email scheduling: copy, format and schedule written content into Podia for newsletters and course updates.
• Document formatting and admin support: format client documents, proposals and project templates, and turn call notes and transcripts into task lists.
• General admin: keep project boards and folders organised using Notion and Google Workspace.

Required profile

• Confident working in cloud apps and quick to pick up new tools.
• Experience with invoicing, receipt uploads and basic bookkeeping admin.
• Good eye for detail, strong formatting skills and clear written communication.
• Self-motivated, proactive and able to work independently.
• Reliable availability with a solid remote setup and consistent weekly capacity.

Required skills

• Zoho Books, Notion, Indy and Podia (familiarity or willingness to learn)
• Google Workspace

What we offer

• Fully remote and flexible work from anywhere
• Clear tasks and supportive leadership
• Potential to take on more hours as new projects launch