Office Manager

About the role

Our client, a logistics and infrastructure group based in Johannesburg, is seeking an experienced Office Manager to run the day‑to‑day operations of its head office in Modderfontein. The role ensures a professional, well‑organised environment where commercial, operations, finance and people teams can work efficiently.

Key responsibilities

• Welcome visitors, clients and suppliers, manage sign‑in and front‑of‑house duties.
• Operate the main switchboard, answering, screening and routing calls.
• Oversee meeting‑room bookings, set‑up, refreshments and post‑meeting reset.
• Receive and dispatch courier deliveries, post and parcels.
• Order and maintain stock of stationery, printer toner, kitchen supplies and cleaning consumables.
• Manage supplier relationships, obtain quotes and process purchase orders per procurement policy.
• Maintain kitchen and communal areas, including dishwasher operation and restocking of coffee, tea and snacks.
• Coordinate outsourced cleaning services, conduct quality checks and handle invoicing and contract renewal.
• Liaise with landlord and building management for access, parking, maintenance and after‑hours requests.
• Support HR with onboarding logistics, desk set‑up, IT coordination and first‑day orientation.
• Track leave, sick notes and basic people‑admin records.
• Book domestic travel, accommodation and ground transfers, negotiate corporate rates and reconcile spend.
• Plan and execute internal events such as team lunches, town halls and client visits.

Required profile

• Matric certificate; tertiary qualification in Office Administration, Business Administration or related field preferred.
• 3–6 years’ experience as an Office Manager, Office Coordinator or senior receptionist.
• Proven experience managing outsourced services (cleaning, security, courier) and office suppliers.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• SharePoint or similar collaboration platform