Office Co-ordinator – Administration & Stakeholder Support

About the role

The Office Co‑ordinator will support the Bargaining Council for the Civil Engineering Industry by managing the day‑to‑day operations of its regional office. The role ensures smooth budgeting, supplier relationships, stakeholder communication and overall office administration.

Key responsibilities

• Coordinate and monitor the office budget in collaboration with Compliance and Finance, track income and expenses, and prepare budget reports.
• Manage contractor and supplier relationships, oversee service level agreements, and ensure compliance with procurement policies.
• Provide support to internal and external stakeholders, resolve issues promptly, and communicate changes professionally.
• Oversee reception duties, switchboard, and general administrative support for the Compliance and Disputes Departments.
• Maintain office facilities, equipment, supplies, and the register of persons present in the office.
• Handle member complaints, walk‑in queries, and assist with member registration feedback.

Required profile

• Experience in office administration or coordination, preferably within a regulated or council environment.
• Understanding of budgeting processes and basic financial monitoring.
• Familiarity with procurement and supplier management procedures.
• Strong written and verbal communication skills and ability to manage stakeholder relationships.
• Attention to detail and ability to follow SHE (Safety, Health, Environment) policies.

Required skills