Office Administrator – Sustainable Human Settlements

About the role

The role provides comprehensive office administration and secretarial support to senior directors within the Sustainable Human Settlements division. It is a full‑time position based in Pretoria, focusing on efficient workflow management and accurate documentation.

Key responsibilities

• Manage and maintain the directors’ diaries, scheduling meetings and appointments.
• Respond to internal and external queries, providing accurate information promptly.
• Prepare and circulate meeting agendas, take minutes, and follow up on action items.
• Edit, format, and proofread submissions, memos, and other documents on behalf of the directors.
• Maintain both electronic and manual filing systems, ensuring documents are easily retrievable.
• Track progress of tasks, issue reminders, and provide status updates to directors.
• Ensure compliance with organisational policies for incoming and outgoing correspondence.
• Monitor unit cash‑flow, record expenses in the commitment register, and manage petty‑cash processes.

Required profile

• Matric (NQF Level 4) or an equivalent qualification.
• Strong organisational and time‑management abilities.
• Attention to detail and ability to handle confidential information.
• Ability to work under pressure and meet urgent deadlines.

Required skills

• Proficiency in standard office software for document editing and formatting.
• Effective written and verbal communication.
• Basic financial tracking and expense recording.