Office / Admin Manager

About the role

We are looking for an Office / Admin Manager to run the administrative, operations and office engine behind a busy operation. You will ensure that every order, invoice and delivery is processed flawlessly while supporting the wider team.

Key responsibilities

• Lead and mentor the administrative team, handling onboarding and performance management.
• Design, improve and streamline procurement workflows to ensure smooth inter‑departmental information flow.
• Support Warehouse Managers and operational teams with administrative coordination.
• Receive customer orders via email and telephone, schedule weekly deliveries and create delivery notes.
• Generate customer invoices and credit notes after deliveries, and provide monthly statements on request.
• Liaise with customers on invoicing and account queries.
• Create and maintain customer, supplier and stock inventory codes in the Pastel system.
• Assist with monthly stock‑take processes and investigate any variances.
• Perform other reasonable administrative duties as required.

Required profile

• Solid understanding of basic accounting practices and strong numeric aptitude.
• Proven team‑leadership skills, including delegation, coaching and conflict management.
• High accuracy, attention to detail and excellent written and verbal communication.
• Client‑focused, cooperative team player with strong ethics, professionalism and integrity.
• Self‑motivated, proactive and able to perform under pressure.
• Minimum Grade 12 (Matric); relevant tertiary qualification is advantageous.
• At least 5 years of relevant experience.

Required skills

• Microsoft Office (Word, Excel, Outlook)
• Pastel accounting software

What we offer

• Competitive monthly salary of 55,000 ZAR, negotiable based on experience and qualifications.
• Opportunity to lead a dynamic administrative team within a growing operation.