Family & Office Executive Assistant

About the role

This senior, standalone position provides comprehensive executive support to a prominent family while also handling selected administrative and operational functions within their business. The role demands a proactive, detail‑oriented professional who can manage confidential personal and financial matters with discretion.

Key responsibilities

• Manage complex diaries, schedules, appointments and calendars for family members.
• Draft, proofread and handle professional correspondence.
• Coordinate domestic and international travel, including flights, accommodation, transport and detailed itineraries.
• Plan and execute family events, functions and special occasions.
• Liaise with household staff, suppliers and service providers.
• Maintain organised electronic records using Microsoft 365 (OneDrive, SharePoint, Teams).
• Process invoices, payments and maintain accurate financial records.
• Work with accountants and financial advisors, reconcile expenses and ensure audit‑ready documentation.
• Prepare quotations, process orders and support special projects.

Required profile

• Matric certificate.
• Minimum 5 years’ experience as a Personal Assistant or Executive Assistant.
• Fully bilingual in Afrikaans and English (Afrikaans primary).
• Exceptional organisational, time‑management and problem‑solving abilities.
• Ability to handle highly confidential information and work independently.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft OneDrive.
• Advanced proficiency in Microsoft SharePoint.
• Advanced proficiency in Microsoft Teams.

What we offer

• Salary package R35,000 – R50,000 CTC per month (experience‑dependent).
• Group Provident Fund included in CTC.
• 15 days annual leave.
• Permanent full‑time position with standard Monday‑Friday hours (08:00‑17:00) and occasional after‑hours availability.