Executive Virtual Assistant (Remote, South Africa)

About the role

We are looking for a proactive, highly organized Executive Virtual Assistant to support a founder across several ventures, including a SaaS business, property operations, and personal administration. This is a long‑term, 30‑hour‑per‑week remote contract for a candidate based in South Africa who thrives in a fast‑paced environment and enjoys juggling business and personal priorities.

Key responsibilities

• Manage multiple inboxes and calendars, coordinating meetings across time zones.
• Prepare proposals, quotes, and business documents; track tasks, deadlines, and follow‑ups.
• Support project and operational coordination, invoicing, expense tracking, receipt reconciliation, and payment follow‑ups.
• Conduct research, create SOPs, and assist with property‑related administration.
• Coordinate with suppliers, contractors, and vendors; arrange travel, appointments, subscriptions, and general life admin.
• Make phone calls on behalf of the founder when required.

Required profile

• Excellent spoken and written English.
• Strong organizational skills with high attention to detail.
• Ability to work independently, proactively, and maintain confidentiality.
• Professional communication style and confidence making phone calls.
• Experience supporting executives, founders, or small business owners is preferred.

Required skills

• Google Workspace
• ClickUp
• HubSpot
• Slack
• Xero
• Notion
• PandaDoc
• ChatGPT (or other AI tools such as Claude)

What we offer

• Compensation USD 1,400‑1,800 per month, based on experience.
• 30‑hour weekly remote contract as an independent contractor.
• Opportunity to work directly with a founder on diverse business and personal projects.