Executive Virtual Assistant for Creative Founder (Remote)

About the role

We are seeking a proactive Executive Virtual Assistant to support a creative‑minded founder. You will act as the right hand, handling administration, numbers and day‑to‑day operations so the founder can focus on the creative side of the business.

Key responsibilities

• Manage calendar, inbox, scheduling, deadlines and priorities, keeping the founder organized.
• Maintain spreadsheets, track accounts, handle invoicing, basic bookkeeping and build reliable Excel sheets.
• Provide professional customer service, respond to client inquiries and represent the business.
• Troubleshoot everyday tech and tools independently.
• Assist with hiring: source, screen candidates, schedule interviews and coordinate onboarding.
• Anticipate needs, chase loose ends and keep projects moving forward.
• Implement AI tools and automation platforms to streamline repetitive tasks and improve systems.

Required profile

• Exceptionally organized, punctual and efficient.
• Strong numerical skills and confidence with Excel.
• Excellent written and spoken English with warm, professional customer service instincts.
• Tech‑savvy and able to resolve technical issues without hand‑holding.
• Recruiting experience, including screening, interviewing and onboarding.
• Proactive, trustworthy and able to work with minimal supervision.
• Open‑minded, eager to learn about AI tools, automation and continuous improvement.
• Native or fluent English, reliable high‑speed internet and a quiet remote workspace.

Required skills

• Excel (spreadsheets, formulas)
• Google Workspace
• CRM platforms
• Xero or QuickBooks
• Slack
• Asana or Trello
• ChatGPT or Claude
• Zapier or Make