Executive Personal Assistant

About the role

We are looking for an exceptionally organized Executive Personal Assistant to support a busy Chairman. This strategic role goes beyond traditional administration, requiring proactive anticipation of needs, flawless execution of both business and personal commitments, and the utmost discretion.

Key responsibilities

• Manage a dynamic executive calendar, prioritising meetings and commitments.
• Coordinate domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Prepare agendas, presentations, reports and briefing documents for meetings.
• Screen calls, emails and correspondence, ensuring timely and appropriate responses.
• Serve as the primary liaison between the Chairman and internal/external stakeholders.
• Organise executive, board and strategic planning meetings, capture minutes and track action items.
• Handle confidential documents, contracts and sensitive information with strict discretion.
• Support project coordination, ensuring deadlines are met across multiple initiatives.
• Arrange personal appointments and special events as required.

Required profile

• 8‑10 years of experience supporting senior executives, CEOs or directors.
• Proven ability to manage complex diaries and high‑volume travel logistics.
• Demonstrated professionalism, confidentiality and integrity.
• Excellent problem‑solving skills and the capacity to work independently under pressure.

Required skills

• Advanced proficiency in Microsoft Outlook
• Advanced proficiency in Microsoft Word
• Advanced proficiency in Microsoft Excel
• Advanced proficiency in Microsoft PowerPoint