Executive Personal Assistant – Administrative Secretary

About the role

We are looking for a full‑time Executive Personal Assistant to provide comprehensive administrative and clerical support for the owner and showroom team at our Cape Town jewellery studio. The role is on‑site and involves managing day‑to‑day office operations to ensure a smooth and professional environment.

Key responsibilities

• Answer and direct phone calls, manage email inboxes and handle all correspondence.
• Maintain filing systems, records and data entry tasks.
• Prepare basic documents, reports and spreadsheets as required.
• Schedule appointments, coordinate calendars for the owner and internal team members.
• Support the showroom team with client follow‑ups, documentation and administrative tasks.

Required profile

• Strong clerical abilities, including filing, data entry and document preparation.
• Proven experience in administrative assistance and day‑to‑day office support.
• Excellent verbal and written communication skills.
• Effective scheduling and calendar management capabilities.
• High level of accuracy, attention to detail and organisational ability in a fast‑paced setting.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Previous experience in retail, luxury or jewellery environments is an advantage.
• Relevant certificate, diploma or equivalent work experience in administration preferred.

Required skills

• Email
• Word processing
• Spreadsheets