Executive Assistant to Managing Director

About the role

National Brands Limited (NBL) is seeking a highly organised, professional and proactive Executive Assistant to support the Managing Director (Logistics, Field Marketing and Planning) and members of the Executive Leadership Team at its head office in Bryanston, Johannesburg.

Key responsibilities

• Manage complex executive diaries, appointments and scheduling for the Managing Director and senior leaders.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, foreign exchange and vehicle hire.
• Organise Executive Committee and leadership meetings, handling venue, catering, documentation and distribution of meeting packs, presentations and reports.
• Prepare presentations, reports and correspondence; screen and direct incoming communications while maintaining confidentiality.
• Process expense claims, invoices and vendor documentation; facilitate corporate credit‑card and fuel‑card applications.
• Oversee office supplies, stationary and day‑to‑day operational requirements; liaise with IT and Shared Services for equipment and technology support.
• Manage company assets such as laptops and other equipment, including procurement, transfers and disposal.
• Act as primary point of contact for internal and external stakeholders, ensuring timely responses and effective communication.
• Support ad‑hoc projects, administrative initiatives and minute‑taking for risk meetings.

Required profile

• Exceptional organisational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Sound judgment, strong attention to detail and a high level of discretion when handling sensitive information.
• Professional demeanor with excellent written and verbal communication abilities.
• Proactive attitude and ability to work independently while supporting senior executives.

Required skills