Executive Assistant to CEO

About the role

We are seeking an Executive Assistant to partner closely with our US‑based CEO. Based in Cape Town, you will help maximise the CEO’s impact across a fast‑scaling global business, working during US hours (12 pm‑7 pm SAST).

Key responsibilities

• Manage and optimise the CEO’s inbox and calendar, scheduling meetings, appointments and travel.
• Coordinate national and international travel itineraries, including flights, accommodation, ground transport and visas.
• Screen and prioritise incoming communications, draft correspondence and ensure timely responses.
• Prepare meeting agendas, presentations and documents; attend meetings to take minutes, track action items and follow up.
• Process and reconcile the CEO’s expenses accurately.
• Organise and maintain highly confidential files and documents, both digital and physical.

Required profile

• Thrives in fast‑paced environments and enjoys bringing structure to complexity.
• Highly organised with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proactive, self‑motivated and able to anticipate needs.
• Comfortable handling sensitive and confidential information.

Required skills

• Inbox and calendar management.
• Travel coordination.
• Communication management.
• Meeting preparation and follow‑up.
• Expense processing.
• Confidential information handling.