Executive Assistant – Startup Operations

About the role

We are seeking a proactive Executive Assistant to support the founder and the fast‑moving team of an AI marketing technology startup. This hands‑on position blends calendar and travel management with broader operational responsibilities, ensuring the founder’s day runs smoothly.

Key responsibilities

• Book and manage flights, hotels, and ground transport across multiple time zones, creating detailed itineraries and handling last‑minute changes.
• Own the founder’s calendar end‑to‑end, schedule meetings, resolve conflicts, and prepare briefing materials.
• Manage recurring operational tasks such as office rent, utilities, insurance claims, and vendor relationships.
• Oversee revenue tracking, ensure invoices are accurate and sent on time, and follow up on outstanding payments.
• Research, compile, and complete RFP/RFI submissions, maintaining a library of reusable content.

Required profile

• Proven experience as an Executive Assistant, Operations Assistant, or similar role supporting a founder, CEO, or senior executive.
• Exceptional organizational abilities with a talent for juggling multiple priorities.
• Proactive mindset, comfortable handling a wide variety of administrative and operational tasks.
• High ownership and ability to work independently in a fast‑paced environment.

Required skills

What we offer

• Compensation paid in USD on a bi‑monthly schedule (15th and 30th of each month).
• Paid time off in accordance with company policy and observance of holidays.
• 100% remote work setup, with availability required during US business hours.
• Direct collaboration with the founder of a high‑growth AI technology company.