Executive Assistant (Senior Level)

About the role

This senior‑level Executive Assistant position supports a key business owner within a fast‑growing continental group. The role demands absolute trust, autonomy, and the ability to manage both complex business priorities and sensitive personal matters.

Key responsibilities

• Manage a constantly shifting, multi‑time‑zone diary and prioritize competing business demands.
• Act as the primary liaison, filtering and directing communications with internal and external stakeholders.
• Prepare high‑quality executive materials, including reports, presentations, and meeting packs.
• Coordinate local and international travel, handling intricate itineraries and logistics.
• Handle all correspondence with professionalism, discretion, and confidentiality.
• Track critical actions, follow up rigorously, and ensure timely delivery of commitments.
• Manage highly sensitive personal matters with sound judgment.
• Anticipate future needs, identify potential roadblocks, and implement proactive solutions.

Required profile

• 8‑10+ years supporting a senior executive, business owner, or MD equivalent.
• Proven success in a demanding, fast‑paced environment with consistently high standards.
• Exceptional organisational and time‑management abilities under pressure.
• Unwavering reliability, discretion, and mature professional judgement.
• Clear, confident written and verbal communication skills.
• Ability to engage and build rapport with senior stakeholders.
• Demonstrated capacity to work independently and take initiative.

Required skills

• Strong proficiency in Microsoft Outlook.
• Strong proficiency in Microsoft Word.
• Strong proficiency in Microsoft Excel.
• Strong proficiency in Microsoft PowerPoint.