Executive Assistant (Remote)

About the role

SMART AI GROUP is seeking a proactive Executive Assistant to support day‑to‑day execution across operations, HR, marketing, legal and client onboarding. This remote, full‑time position offers high ownership and the chance to work closely with the founder and leadership team in a fast‑growing AI startup.

Key responsibilities

• Manage HR and recruitment tasks: post job ads, screen candidates, schedule interviews and coordinate offers.
• Handle administrative execution, keeping company paperwork, entity documents, accounts and vendor records organized.
• Oversee vendors and freelancers: source, hire, brief, monitor delivery and ensure quality.
• Support marketing execution by coordinating content schedules, gathering assets, publishing updates and producing reports.
• Organize internal documents, reports, presentations and other resources.
• Assist client onboarding by preparing materials, coordinating steps and creating onboarding resources.
• Send daily and weekly progress updates, highlighting blockers and next actions.

Required profile

• 3+ years of experience in operations, project coordination or a similar “ops/doer” role within a fast‑paced environment.
• Excellent written and verbal English with professional communication skills.
• High ownership, detail‑orientation and ability to manage multiple workstreams simultaneously.
• Comfortable using Google Workspace, ClickUp, Notion and Slack.
• Nice to have: experience in HR/recruitment coordination, marketing execution, or supporting founders in early‑stage startups.

Required skills

• Google Workspace
• ClickUp
• Notion
• Slack

What we offer

• Competitive base salary plus performance bonuses.
• Opportunities for career growth, potentially evolving into Operations Director or Chief of Staff.
• Dynamic, diverse and passionate team environment.
• Results‑based pay increases.