Executive Assistant / Personal Assistant (Remote, 1am-10am AEST)

About the role

We are looking for a highly organised Executive Assistant/Personal Assistant to support Australian entrepreneurs from a remote location in South Africa. The role runs from 1 am to 10 am Australian Eastern Standard Time, offering a unique opportunity to work across time zones while contributing to international business operations.

Key responsibilities

• Manage calendars, schedule appointments and coordinate meetings.
• Handle inbox management, email triage and draft professional responses.
• Conduct client follow‑up, including receipts, signatures, lodgements and authorisations.
• Oversee client onboarding and related administrative tasks.
• Assist with lead management, meeting scheduling and proposal preparation.
• Maintain Karbon practice management software, ensuring workflows, tasks and SOPs are up to date.
• Support scope management processes and suggest improvements to internal systems.
• Coordinate BNI activities, including visitor invitations, follow‑up and presentation support.
• Prepare documents, reports and general correspondence.
• Identify opportunities to improve administrative efficiency and provide general executive support as needed.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator.
• Exceptional organisational and time‑management abilities.
• Strong written and verbal English communication skills.
• High attention to detail and ability to juggle multiple priorities.
• Self‑motivated, able to work independently and take ownership of tasks.

Required skills

• Proficiency with Microsoft Office.
• Experience using cloud‑based business systems.
• Familiarity with Karbon practice management software (or similar).
• Comfort with learning and applying AI tools to boost productivity.