Executive Assistant – Operations Support

About the role

We are seeking a highly organised and proactive Executive Assistant to provide operational and administrative support in a dynamic business environment. The role involves managing day‑to‑day tasks, coordinating projects and events, and ensuring smooth communication between leadership, clients and suppliers.

Key responsibilities

• Deliver high‑level administrative and operational assistance across the business.
• Manage daily tasks, deadlines and priorities, ensuring timely completion.
• Liaise professionally with clients, suppliers and internal stakeholders.
• Take ownership of projects, driving them from initiation to completion.
• Coordinate small events, meetings and engagements end‑to‑end.
• Handle supplier communications, including IT support and service providers.
• Assist with onboarding and related administrative processes.
• Maintain accurate records and support basic financial and admin coordination.
• Organise meetings, prepare agendas and take minutes as required.
• Continuously improve and maintain operational processes.

Required profile

• Matric qualification (mandatory).
• Proven experience in an administrative or operations support role.
• Exceptional organisational skills with strong attention to detail.
• Ability to manage multiple priorities with a sense of urgency.
• Professional written and verbal communication skills.
• Confidence dealing with a variety of stakeholders.
• Independent, initiative‑taking work style.
• Own reliable transport (fuel provided) and flexibility to work between Kya Sand and Craighall.

Required skills