Executive Assistant

About the role

We are seeking an Executive Assistant to partner with our Founder, working remotely on US business hours. The role goes beyond traditional calendar management, focusing on turning ideas into action, building systems, and ensuring that priorities are executed efficiently.

Key responsibilities

• Own the architecture of the Founder’s calendar, protecting strategic focus time and aligning priorities.
• Manage complex scheduling, meetings, travel logistics, expenses and executive itineraries.
• Triage the Founder’s inbox, prioritize communications and draft routine correspondence.
• Prepare professional emails, letters, reports, presentations and other executive documentation.
• Liaise with clients, vendors, advisors and internal stakeholders with professionalism and discretion.
• Convert meetings, conversations and voice notes into structured documents, action plans and tracked tasks.
• Track commitments, deadlines and deliverables across the leadership team, ensuring accountability.
• Prepare pre‑meeting briefing packs and record post‑meeting action items, assigning follow‑ups.
• Design, implement and maintain systems that improve organization, efficiency and executive productivity.
• Identify gaps, potential issues and opportunities for process improvement.
• Support client relationship management and assist with client intake coordination when required.
• Handle confidential legal, financial and executive information with the highest level of discretion.

Required profile

• Minimum 5 years of experience supporting a Founder, Managing Partner, CEO or other C‑suite executive.
• Experience in an entrepreneurial, fast‑paced environment; professional services or law‑firm background preferred.
• Proven ability to build and maintain systems, workflows or tracking processes.
• Excellent written and verbal English communication skills.
• Outstanding organisational and time‑management abilities.
• Ability to work independently with minimal direction.
• High level of discretion when handling confidential information.
• Strong decision‑making and problem‑solving skills.

Required skills