Executive Assistant

About the role

The Executive Assistant will provide primary support to the Head of the Family Office in Cape Town, ensuring smooth daily operations and effective communication across the team and external partners.

Key responsibilities

• Manage the Head’s inbox, screen correspondence and prioritize diary items.
• Provide comprehensive diary, calendar and meeting coordination for the Family Office team.
• Act as the main point of contact for offshore colleagues and assist the marketing department with ad‑hoc requests.
• Prepare and format internal and external communications, including memos, presentations and reports.
• Track expenses, compile regular financial reports and handle expense claims.
• Arrange travel, liaise with third‑party providers and ensure meetings are fully prepared.
• Support the Social Committee and manage CPD points for the team.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent organizational, time‑management and discretion skills.
• Strong written and verbal communication abilities.
• Understanding of the finance industry and familiarity with professional services environments.

Required skills

• Advanced MS Office proficiency.