Executive Assistant – Community & Content Operations

About the role

The client is a fast‑growing women’s media and membership brand seeking a proactive Executive Assistant to support operational, community, and content functions. This remote, part‑time position will help streamline back‑office tasks so the Founder can focus on creative direction and strategic growth.

Key responsibilities

• Manage subscriber inboxes, answering questions about accounts, payments, and shipping.
• Maintain the Founder’s calendar, schedule meetings, and handle speaking or podcast invitations.
• Welcome new members to the digital community (The Swish Society), guide onboarding, and moderate discussions.
• Assist with the publishing calendar, process guest contributor pitches, and perform light proofreading or formatting in Wix.
• Research and coordinate sponsorships with aligned brands or bookstores, track outreach, and manage creative assets.
• Organise digital files, spreadsheets, and tasks in Google Drive and Canva to ensure nothing falls through the cracks.

Required profile

• Proven experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator.
• Background in media, publishing, digital subscriptions, or community management is a strong plus.
• Excellent written and spoken English; the role requires speaking exclusively in English during the shift.
• Ability to work flexible hours within CST business hours, Monday‑Friday.

Required skills

• Wix
• Skool
• Google Workspace
• Canva