Executive Assistant & Bookkeeper (Remote)

About the role

We are looking for a highly organized Executive Assistant and Bookkeeper to support our growing team remotely. The role combines financial record‑keeping with executive support, ensuring smooth operations and accurate accounting while working U.S. Eastern Standard Time.

Key responsibilities

• Manage accounts payable and receivable, process vendor payments and collect customer payments.
• Perform bank and credit‑card reconciliations and prepare sales‑tax filings.
• Maintain financial records in QuickBooks and ensure documentation is organized.
• Handle email correspondence, schedule appointments, and coordinate calendars.
• Conduct LinkedIn outreach, follow‑up with customers and vendors, and support day‑to‑day administrative tasks.
• Assist leadership with ad‑hoc projects and operational duties.

Required profile

• 2–3+ years of experience in bookkeeping, executive assistance, or a similar role.
• Proficiency with QuickBooks and Microsoft 365 applications.
• Excellent written and verbal English communication skills.
• Reliable internet connection and ability to work full‑time EST business hours.

Required skills

• QuickBooks
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Microsoft 365