Executive Assistant / Administrative Coordinator

About the role

We are looking for an organised and proactive Executive Assistant / Administrative Coordinator to support the operations of a mission‑driven non‑profit organisation. The role is fully remote and will involve a mix of membership administration, event coordination and executive support.

Key responsibilities

• Respond to membership enquiries, process applications, renewals and onboarding.
• Maintain accurate membership records and manage related databases.
• Coordinate BISA events, manage registrations, communications and upload events to the website and event platforms.
• Assist with newsletter creation, email campaigns and basic promotional activities.
• Schedule and prepare documentation for Board and Committee meetings, attend online meetings, take minutes and circulate action items.
• Provide administrative and operational support to the General Manager.
• Maintain organisational records in Google Drive, ensuring proper filing.
• Coordinate bookings, obtain quotations and liaise with suppliers as required.

Required profile

• Proven experience in event coordination and office administration.
• Familiarity with invoicing and basic promotional tasks.
• Strong organisational and communication abilities.
• Ability to work independently in a remote environment.

Required skills

• Google Workspace (Gmail, Drive, Calendar, Docs, Sheets, Slides).

What we offer

• Flexible remote working arrangement.
• Opportunity to contribute to meaningful community projects.
• Supportive team focused on collaboration and impact.