Creditors Clerk

About the role

We are looking for a diligent Creditors Clerk to manage the full accounts‑payable cycle for a high‑volume automotive repair operation. The role ensures supplier invoices are captured, matched, reconciled and paid accurately and on time, supporting both weekly payment runs and month‑end close.

Key responsibilities

• Capture and record supplier invoices and credit notes in MechanicDesk for job‑related suppliers and in Xero for overhead suppliers.
• Match each invoice to the approved purchase order and job reference, verify quantities, prices and authorisations, and ensure VAT compliance before claiming input tax.
• Reconcile supplier statements to the creditors ledger each month, maintain a clean age analysis and prepare creditors schedules for month‑end close.
• Prepare the weekly payment run, verify against the payment register to prevent duplicate payments, and present creditors updates at the weekly AP meeting.
• Onboard new suppliers by collecting registration, VAT, B‑BBEE and bank documents, and independently verify bank details before authorisation.

Required profile

• Matric (Grade 12) qualification.
• At least 1 year of full‑cycle accounts‑payable experience, preferably in an automotive, fleet or logistics environment.
• Bookkeeping or accounting certificate/diploma (e.g., ICB) is an advantage.
• Good understanding of VAT treatment on supplier invoices.

Required skills

• Proficiency with Xero accounting software.
• Experience using MechanicDesk or similar workshop management system.
• Intermediate Microsoft Excel (look‑ups, pivot tables, reconciliations).
• Knowledge of VAT compliance and supplier invoice processing.