Commercial & Legal Secretary

About the role

The specialist law firm is looking for a Commercial/Legal Secretary to provide comprehensive administrative and drafting support to attorneys handling corporate, commercial, trust, tax and estate matters. The role combines document preparation, client liaison and diary management in a fast‑paced legal environment.

Key responsibilities

• Draft, format and proofread agreements, contracts and other legal documents.
• Prepare legal correspondence, reports, memoranda and presentations ensuring compliance with firm templates.
• Maintain and organise physical and electronic client files, tracking document versions.
• Serve as the first point of contact for clients via telephone and email, handling inquiries and scheduling meetings.
• Manage attorneys' calendars, including meetings, deadlines and court dates.
• Monitor critical deadlines and ensure timely compliance.
• Assist with time recording, invoice preparation and follow‑up on outstanding payments.
• Support the preparation and administration of commercial contracts.
• Archive closed matters in line with firm policies.

Required profile

• Self‑motivated and able to work independently without constant supervision.
• Fast and accurate typing with a strong focus on quality.
• Detail‑oriented and able to meet deadlines consistently.
• Excellent written and verbal communication skills.
• Professional, reliable and committed to high performance standards.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Proficiency with the firm’s in‑house document drafting programme (training provided)
• Bilingual fluency in English and Afrikaans