Billing & Operations Executive Assistant

About the role

We are looking for a Billing & Operations Executive Assistant to support our Commercial & Corporate legal team. This fully remote position works Monday‑Friday, 8:30 am‑5:30 pm EST, and offers the chance to contribute to client onboarding, billing coordination and day‑to‑day office operations.

Key responsibilities

• Coordinate billing processes and prepare client invoices.
• Calculate referral fees for external attorneys and track billable hours.
• Assist with payroll, payment tracking and basic accounting tasks.
• Manage calendars, schedule meetings and handle email communications.
• Open new matters in Clio CRM and support paralegal activities as needed.
• Draft basic legal and administrative documents.
• Support client onboarding and ensure smooth document flow.

Required profile

• At least one year of experience as an administrative or executive assistant.
• Native‑level English proficiency, both written and spoken.
• Independent, proactive, and enthusiastic with strong attention to detail.
• Comfortable working with numbers and organized in a fast‑paced environment.
• Reliable remote work setup with quiet, distraction‑free space.

Required skills

• Proficiency in Excel and Google Sheets.
• Experience using Clio CRM or similar legal practice management software.

What we offer

• Monthly salary between $1,060 and $1,150 USD.
• Paid time off and parental leave.
• Referral bonuses and professional development opportunities.
• 100 % remote, full‑time, long‑term contract.
• Supportive team culture recognized by Great Place to Work certification.